Planing and organizing a tournament – OnTableTop – Home of Beasts of War

Planing and organizing a tournament

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Tagged: organizing, planning, tounament

This topic contains 4 replies, has 5 voices, and was last updated by davehawes 6 years, 5 months ago.

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June 21, 2018 at 11:32 am #1214715
sundancer
42979xp

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So I was thinking about hosting a Star Wars: Legion tournament in November 2018. And I had some thoughts about it and wrote a lengthy piece on my hobby blog (in German) It boils down to:
- How to get enough terrain
- How to get enough tables
- How to get prizes
- How much planing time is needed?
All this for a small event with max. 16 players. Any ideas, thoughts or hints to share? 🙂
June 21, 2018 at 12:30 pm #1214759

gumbafish
Participant

203xp

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This all assumes you have a local store that supports the game
1.) Organize a terrain making day prior to the tournament at the sthop
2.) Pick a shop to play at with enough table space
3.) Charge a registration fee and then pay out the the top 3 players from that pool of money
4.) I would have all of the details set far in advance so you can announce it ~1 month ahead of the event. So 2 months ahead of time?

June 21, 2018 at 12:37 pm #1214761

torros
23816xp

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Depending or not if the space your using to hold the tournament I wouldn’t charge a registration fee. If youydo have to pay for the venue then make it as minimal as possible for the first one to try and make sure you get the full complement of players. Prize wise maybe again a box of figures for first place and maybe free entry to the next tournament for the top 3

June 21, 2018 at 1:36 pm #1214808

avernos
Keymaster

33947xp

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first off for tables/prize support try reaching out to companies like Micro Arts, Deepcut, and Game Mat EU. See if they can provide anything.

Have a fall back for your tables, max 8 tables, do you want them all to be unique, how much terrain is needed. Break it down how much area terrain and linear terrain do you want per table. Drawing out plans for them helps so you know what is needed.

How much do you have already, is it part of a club set up or are you building everything from scratch? If it all has to be built from scratch simple is better to make both the build and repetition smoother.

Table wise, visiting a craft store or upholsterer to pick up cheap fabric works well to cover tables.

If you’re having to pay for the venue price the tickets at roughly two thirds capacity, by that I mean if you’re aiming for 16 players assume only 12 will turn up. Price the tickets to cover the venue at 12, if you get the full 16 then the other 4 tickets can go towards either the prize fund or be put towards terrain and the like for your next tournament.

June 22, 2018 at 12:28 am #1215286

davehawes
7768xp

0

Would be cool to see the planning, progress, ups and downs, and eventual tournament itself as a project on here.

I am sure it would be hugely educational for many community members who have never run a tournament but are interested in figuring out how you might. Be good for someone to jump in at the deep-end and do all the difficult learning for us 🙂
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